Odoo Employees – All HR data centralised and always up to date
Employee master data, contracts and org chart in one system
Odoo Employees is the central employee master record system for the entire Odoo HR suite. Personal data, employment contracts, qualifications, documents and the org chart are maintained in one place and are immediately available to all connected HR apps.
The module is the foundation for Payroll, Recruitment, Time Off and Timesheets. Changes to contract data or working schedules are automatically passed to the relevant modules.
Core capabilities of Odoo Employees
Employee master data
All personal data, contact information, emergency contacts, bank details and identity documents are stored per employee in a structured way. The system offers configurable access rights by role.
Employment contracts
Contracts are stored with salary structure, working schedule, start date and duration. All contract versions are archived for audit purposes. Contract changes automatically trigger updates in Payroll.
Organisation chart
The org chart is generated automatically from the stored reporting relationships. Structure and reporting lines are available on demand and always up to date.
Skills and competencies
Skills, certifications and training completions are recorded per employee. Skill gaps in the team can be identified and addressed through Recruitment or training programmes.
Document management
Contracts, references, identity documents and internal documents are stored on the employee record. Expiry dates (e.g. visas, certificates) are monitored automatically and flagged in time.
Employee self-service
Employees update personal data, upload documents and request time off through the self-service portal. HR teams are relieved of routine requests.
How it works in practice
Create employee
A new employee is created with personal data, department, line manager and work location. The profile is immediately available in all connected HR apps.
Add contract
An employment contract is created with salary structure, working schedule and duration. Payroll and Timesheets pick up contract data automatically.
Manage time off
Leave requests and sick-day reports are submitted by the employee and approved by the manager. Remaining leave balance and absence history are accessible at any time.
Analyse HR data
Headcount reports, absence statistics, contract expiry alerts and skills overviews are available in the HR dashboard. Decisions are made on a data basis.
Why Odoo Employees
Single source of truth for all HR apps
Payroll, Recruitment, Time Off and Timesheets all draw from the same employee data. Duplicate maintenance and inconsistencies between systems are eliminated.
Transparent organisational structure
The automatically generated org chart is always current. New positions, department changes and reporting lines are immediately visible to everyone.
On-time compliance
Expiring documents and contracts are flagged in advance. Compliance risk from missed deadlines is systematically prevented.
Reduced HR administrative burden
Employee self-service reduces routine requests. HR teams can focus on strategic tasks rather than data maintenance.
Infintor at a Glance
260+
Satisfied Clients
440+
Projects Completed
11+
Industries Worldwide
32+
Countries Served
Frequently Asked Questions
Can employees update their own data?
Yes. The employee self-service portal allows staff to maintain personal contact details, bank information and emergency contacts. Changes to payroll-relevant fields require HR approval.
How are contract changes reflected in payroll?
Contract changes in Odoo Employees — such as a new salary or updated working schedule — are automatically picked up in the next payroll run.
Can Odoo Employees track document expiry dates?
Yes. Expiry dates for visas, residence permits, certificates and other documents are stored on the employee record. Odoo notifies the HR team automatically before they lapse.
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